Full Payment is due upon signing
Deadline to submit Product Launch information for additional marketing
Exhibitor Pass Promo Codes released to primary contact
Booth Numbers announced
Exhibitor Load In & Booth Set-Up: 8AM - 10AM
Hall of Flowers Show Day 1: 10AM - 6PM
Hall of Flowers Show Day 2: 10AM - 5PM
Exhibitor Booth Breakdown & Load Out: 5PM - 8PM
Includes the following:
Exhibition Space - 5’ D X 5’ W X 5’6” H
1 Writing Table - 20.75” D X 47"W x 38"H
2 Stools - 27” H
1 Booth ID Sign - 30” W x 8” H
Please note that all decor items must fit comfortably inside or on top of the writing desk provided and shall not exceed the height restrictions of 5’6”. Nothing should be on the floor, around the table. No banners or shelves are permitted with Craft Stands.
You will be sent a form in which you will submit the text of your Exhibiting Brand name to be printed on your Booth ID sign.
Please submit this form by Thursday, February 27tH.
For your convenience, we will also be sending weekly deliverables reminders to the exhibitor point of contact listed on your contract that will include the Booth ID Form link. If you have questions regarding the submission of your Booth ID Sign, please contact Onboarding@hallofflowers.com.
Booth Fixtures
All Craft Stand fixtures must be able to comfortably fit inside or on top of the writing desk provided within your designated booth space. Approved fixtures include items like florals, framed photos, display products, product packaging, marketing materials, business cards, iPads or laptops, and other similar items.
Nothing can be attached to, adhered to, or draped over the provided desk & stools. NO EXCEPTIONS.
Please ensure that the area around the craft table is free of any items, including standing banners and shelves. Your exhibition space is limited to the tabletop only.
Any fixtures or items that do not meet these specified requirements may be subject to removal by show management.
Internet
Hall of Flowers provides WiFi free of charge to all Exhibitors onsite. Details available upon arrival.
Booth Area Limit
In order to keep sight lines within the show clear, no decor or display items shall exceed 5' 6" in height.
To maintain a clean, organized, and visually appealing shopping environment, Hall of Flowers provides Craft Booth exhibitors with a writing desk, 2 stools, & a Booth ID Sign.
All floor-standing fixtures are strictly prohibited. This includes but is not limited to, free-standing shelving or display units, clothing racks, meter boards, pull-up signs, TV stands, draping or backdrops, balloon arrangements, flags and folding tables.
Sound
Music, amplified sound or audio of any kind is not allowed. If you have a video playing the sound must be turned off. You can use headphones if you want attendees to hear audio from promo videos, etc.
Food or Beverages
Absolutely no food or beverages, including non-medicated cannabis samples, may be distributed or sold at the show without a temporary food facility (TFF) permit issued by the local County Health Department, and prior written approval from HOF.
The deadline to submit your TFF application is February 14th.
Marketing Materials
ALL printed marketing materials MUST comply with the Department of Cannabis Control guidelines. Distribution of marketing and promotional materials is strictly limited to inside the Exhibitor’s booth space. Exhibitor staff or representatives may NOT place or distribute materials of any kind outside of their booth space. Materials include but are not limited to flyers, postcards, brochures, stickers & promotional materials of any kind.
Your contract is activated once the deposit is received, you will not be listed on the website, show guide or any other materials until then. You will not receive your booth assignment or be placed on the show map until full payment is received.
Full invoice is due within 1 week of signing the contract.
Payment instructions can be found on your invoice. Please indicate your invoice number on all forms of payment.
The only acceptable forms of payment are checks and ACH/wire transfers. We do NOT accept credit cards, cash or money orders.
Please be sure to make all payments out to CLTV8, LLC.
Booth set up will take place on Wednesday, March 19th between 8AM - 10AM.
Hall of Flowers provides Craft Booth exhibitors with everything needed for a convenient & contemporary exhibiting experience, as detailed in the Booth Guidelines above.
Your booth package includes 1 Personal Vehicle Pass to access the parking lot nearest to your booth space. Personal Vehicle passes will be emailed directly to the load-in contact on the Friday before the show. Any additional vehicles will park at the main event parking lot.
Vehicles arriving at the venue without a Personal Vehicle pass will be redirected to the main event parking lot.
Personal Vehicles are defined as sedans, SUVs, pick-up trucks, vans and other vehicles designed for passenger use. Vehicles that are not permitted on the show site include trailers, commercial vans, box trucks, bobtails, stake beds, etc.
We recommend bringing your own dollies/carts for loading & unloading booth material, however Hall of Flowers will have some carts/dollies available at the Exhibitor Office.
All empty cardboard boxes, totes & small containers must be returned to your vehicle before the show.
All setup must be completed by 10AM on Wednesday, March 19th.
Ventura County Fairgrounds does not receive or store small parcel shipments to the show site. Do not ship any small parcels to the venue. Hall of Flowers is not responsible for the shipment of any packages.
You may not start breaking down your booth until show close at 5PM on Thursday, March 20th. Please plan your travel accordingly.
Move-out must be complete by 8PM on Thursday, March 20th.
Everything must be completely removed from your booth, including cannabis waste.
Place all non-cannabis waste into the nearest trash receptacle.
Do not schedule small parcel pick-up from the venue. All parcels must be dropped off at the nearest affiliate mailing center.
Nothing can be left at the venue after the last day of the show has ended.