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exhibitor manual

Boutique Booth

  1. Boutique Important Dates

  • Furniture removal requests due

  • Deadline to submit Product Launch information for additional marketing

  • Booth Numbers announced

  • Hall of Flowers Show Day 1: 10AM - 6PM

  • Hall of Flowers Show Day 2: 10AM - 5PM

  • Exhibitor Booth Breakdown & Load Out: 5PM - 8PM

 

2. BOUTIQUE BOOTH GUIDELINES

Boutique Booth - Option 2

Boutique Booth - Option 1

Includes the following:

  • Exhibition space - 9’ D X 10’ W X 5’6” H
    Please note that all signage and decor items must fit within these dimensions, including height restrictions.

  • 3 Shelving units - 10” D, 5’ W, 12” Clearance between shelves

  • 1 Writing Table - 21” D x 48” W x 40” H

  • 2 Stools - 27” H

  • 1 Booth ID Sign - 17” W x 11” H

Includes the following:

  • Exhibition space - 9’ D X 10’ W X 5’6” H
    Please note that all signage and decor items must fit within these dimensions, including height restrictions.

  • 2 Shelving units - 10” D, 5’ W, 12” Clearance between shelves

  • 1 Hanging Backwall Graphic - 102" W x 63 3/4” H

  • 1 Writing Table - 21” D x 48” W x 40” H

  • 2 Stools - 27” H

  • 1 Booth ID Sign - 17” W x 11” H

 

Boutique Plus Booth - Option 1

Boutique Plus Booth - Option 2

Includes the following:

Includes the following:

  • Exhibition space - 9’ D X 20’ W X 5’6” H
    Please note that all signage and decor items must fit within these dimensions, including height restrictions.

  • 4 Shelving units - 10” D, 5’ W, 12” Clearance between shelves

  • 2 Writing Tables - 21” D x 48” W x 40” H

  • 4 Stools - 27” H

  • 1 Meter Board Graphic - 48” W x 66” H

  • 2 Booth ID Signs - 17” W x 11” H

  • Exhibition space - 9’ D X 20’ W X 5’6” H
    Please note that all signage and decor items must fit within these dimensions, including height restrictions.

  • 4 Shelving units - 10” D, 5’ W, 12” Clearance between shelves

  • 2 Writing Tables - 21” D x 48” W x 40” H

  • 4 Stools - 27” H

  • 2 Hanging Backwall Graphics - 102” W x 63 3/4” H

  • 2 Booth ID Signs - 17” W x 11” H

 

Booth ID Sign

We will send a weekly email reminder to the designated point of contact, outlining any outstanding deliverables. This email will also contain a link to your Booth ID submission form. Simply click the link to access the form and submit the text of your Exhibiting Brand name/s to be printed on your Booth ID sign. Your Booth ID sign is simply how you would like the brand you are exhibiting’s spelling.

Please submit this form by Thursday, February 27th.

  • Boutique Booths can list up to 2 brand names — (1 Sign Total)

  • Boutique Plus Booths can list up to 4 brand names. Two brands will be on the left-hand side, the other two on the right-hand side — (2 signs total).

Booth Graphics (BOUTIQUE Option 2 & Boutique Plus Only)

All Boutique Option #2 Booths are provided with 1 Hanging Backwall Graphic free of charge.

Boutique Plus Booths may choose between (a) 2 Hanging Backwall Graphics OR (b) the 4 white shelving units supplied by HOF.

*Please note that the booth graphic option you select will affect the number of shelves in your booth design.

Boutique - Option 2

  • 1 Hanging Backwall Graphic included

  • 13oz Vinyl Graphic 102” W x 63 3/4” H

  • Use Backwall Graphic Template for the exact sign layout & format instructions.

Boutique Plus - Option 2

  • 2 Hanging Backwall Graphics included

  • 2 - 13oz Vinyl Graphics each 102” W x 63 3/4” H

  • Use Backwall Graphic Template for the exact sign layout & format instructions.

Submitting Your Booth Graphics:

We will send a weekly email reminder to the designated point of contact, outlining any outstanding deliverables. This email will also contain a link to your Booth Graphics submission form. Simply click the link to access the form and submit your booth graphics.

  • Please submit your booth graphics by Thursday, February 27th.

  • Files must be submitted as a .pdf and no larger than 20 MB.

  • Please be sure to follow the design and formatting instructions in the template links above.

Booth Display Rules

Allowed

Booth Fixtures
The following are allowed: floral, small props, framed photos that fit on shelves or table top. Nothing can be applied to, attached or adhered to shelving units, writing tables or stools.

Furniture Removal
We must receive furniture removal requests no later than February 16th, 2025, or else we will have to charge a penalization fee.

Flooring
Exhibit halls are equipped with commercial-grade rubber flooring or polished concrete. No additional flooring is needed. Any floor covering (carpet, astroturf, decals, laminate, wood, etc.) must abide by the following floor dimensions to account for partition legs:

Max Boutique Interior Flooring
107” w x 103” d

Max Boutique Plus Interior Flooring
228” w x 103” d

Exhibitors are responsible for removing & disposing of all additional flooring material. Nothing may be left in the booth after load out. Cleaning fees will be assessed if any decals, carpet tape, duct tape, etc. are left in booth after load-out.

 

Provided

Electricity
One outlet with 5 amps of power is included in your booth via a shared power strip or tri-tap receptacle located at the rear of your booths.

One 5-amp outlet can power 2x iPad/iPhone chargers and 1x 40” TV OR 1x iPad/iPhone charger & 1x LED display counter.

Exhibitors are responsible for supplying their own power strips & extension cords.

If you have extra electrical needs, please fill out the form here by March 6th. The team will get back to you if your request is approved.

Internet
Hall of Flowers provides WiFi free of charge to all Exhibitors onsite. Details available upon arrival.

Not Allowed

Boutique Booth Height Limit
Boutique and Boutique Plus Booth walls are 5'6" tall. NOTHING may extend above the top of the wall.

Booth Walls
Standard booth walls are included. No custom booth walls are permitted without prior approval by Hall of Flowers at least 30 days prior to the event.

NOTHING can be attached to, stuck on, draped over, leaning against, or touching booth walls or shelving in any way. NO EXCEPTIONS.

Custom Fixtures
Custom fixtures are NOT ALLOWED in Boutique booths. Any custom fixtures must be approved by Show Management. Please send color images & dimensions to Experience@hallofflowers.com. If said items are not pre-approved, show management reserves the right to remove items from the floor.

Sound
Music, amplified sound or audio of any kind is not allowed. If you have a video playing the sound must be turned off. You can use headphones if you want attendees to hear audio from promo videos, etc.

Food or Beverages
Absolutely no food or beverages, including non-medicated cannabis samples, may be distributed or sold at the show without a temporary food facility (TFF) permit issued by the local County Health Department.

The deadline to submit your TFF application is February 14th.

Food Vendor Registration Form

Marketing Materials
ALL printed marketing materials MUST comply with the Department of Cannabis Control guidelines. Distribution of marketing and promotional materials is strictly limited to inside the Exhibitor’s booth space. Exhibitor staff or representatives may NOT place or distribute materials of any kind outside of their booth space. Materials include but are not limited to flyers, postcards, brochures, stickers & promotional materials of any kind.

 

3. Booth Set Up

Tuesday, March 18th, 9am - 5pm

LOAD-IN

  • Booth set up will take place on Tuesday, March 18th between 9AM - 4PM.

  • Your booth package includes Personal Vehicle Passes to access the parking lot nearest to your booth space. Personal Vehicle passes will be emailed directly to the load-in contact on the Friday before the show. Any additional vehicles will park at the main event parking lot.

  • Vehicles arriving to the venue without a Personal Vehicle pass will be redirected to the main event parking lot. 

  • Personal Vehicles are defined as sedans, SUVs, pick-up trucks, vans and other vehicles designed for passenger use. Vehicles that are not permitted on the show site include trailers, commercial vans, box trucks, bobtails, stake beds, etc.

  • We recommend bringing your own dollies/carts for loading & unloading booth material, however Hall of Flowers will have some carts/dollies available at the Exhibitor Office.

  • Hall of Flowers will provide storage for empty crates & pallets. Cardboard boxes, totes & small containers must be returned to your vehicle.

  • All setup must be completed by 5PM on Tuesday March 18th. Absolutely no setup is allowed on the morning of Wednesday, March 19th.

FREIGHT PRE-SHIPMENT

Hall of Flowers provides Boutique & Boutique Plus exhibitors with all the equipment needed for your booth. Supplementary exhibition materials supplied by exhibitors should be able to be hand-carried to the booth. Any exceptions must be pre-approved by Experience@hallofflowers.com and are subject to material handling charges.  

SMALL PARCEL RECEIVING AND RETURN SHIPPING SERVICES

Ventura County Fairgrounds does not receive or store small parcel shipments to the show site. Do not ship any small parcels to the venue. Hall of Flowers is not responsible for the shipment of any packages.

4. Booth BREAKDOWN

Thursday, march 20th 5pm-8pm

  • You may not start breaking down your booth until show close at 5PM on Thursday, March 20th. Please plan your travel accordingly.

  • Hall of Flowers will return empty crates & pallets to exhibitor booths starting at 5PM.

  • Move-out must be complete by 8PM on Thursday, March 20th.

  • Everything must be completely removed from your booth, including cannabis waste.

  • Place all non-cannabis waste into the nearest trash receptacle.

  • Do not schedule small parcel pick-up from the venue. All parcels must be dropped off at the nearest affiliate mailing center.

  • Nothing can be left at the venue after the last day of the show has ended.