Mini Arena is a fully customizable space. Design it to create your own unique branding experience.
What’s included
Everything included with your Mini Arena.
Exhibition space
19′ 10″ W × 10′ D
Backwall 8′ H
Back white hard wall
Included
Ready for your branding
Fully customizable
Design your own space
Create your own unique branding experience
Booth display rules
These apply to every Mini Arena booth.
Low tack vinyl
We allow low tack vinyl/stickers to be applied to the booth walls. Any other means of wall-hanging must be pre-approved. All material MUST be taken down by exhibiting staff during breakdown. Any remaining damages will accrue charges upon inspection. We recommend blue painter’s tape between velcro or double-sided tape and the wall to prevent damage.
Painting walls
Booth walls can be painted for a $1,500 charge, the accrued cost charged to us by the producers. Email ops@hallofflowers.com at least 2 weeks before show day to confirm this activation.
Wall hanging
White walls shall not sustain damage greater than a #8 drywall screw. Larger screws, wall anchors, or cutting walls is strictly prohibited. To hang anything that is not low-tack vinyl/sticker material, contact ops@hallofflowers.com for wall mounting instructions. Anything you hang must be fully removed (and patched where necessary) by you at breakdown. Damage to the white walls will be billed accordingly.
Booth footprint
To keep sight lines within the show clear, no decor or display items may extend beyond your booth footprint. Mini Arena standard footprint: 19′ 10″ W × 10′ D × 8′ H. Any oversize booth displays need prior approval from Hall of Flowers.
Confirm the brand names you’ll showcase in your booth by completing the form sent to your team’s point of contact.
Mini Arena allocation
Up to 4 brand names
Listed across show materials
Where to find the form
Weekly deliverables email
Sent starting 45 days before show day
Your submission highlights your exhibiting brands across show materials, including the Hall of Flowers website, the newsletter, show guides, and other promotional content.
Booth wall graphics
Optional enhancement. Printed graphics for your back booth wall, produced and installed by our graphics partner, 3 Birds Print.
BOOTH WALL GRAPHICS
$1,900plus tax
Graphics printing for the back booth wall in matte vinyl (other finishes at additional cost)
Installation of graphics prior to your arrival
Removal of graphics post-event
Wall size
238.25″ W × 96.125″ H
Back booth wall
File format
Flattened PDF
Submit to 3 Birds Print
Deadline
21 days before show day
Late files subject to rush fees
Book with David at 3 Birds Print
Contact David to book your booth wall graphic package and submit your files.
Payment is made directly to the graphics vendor. Pricing may vary based on final booth size. Graphics submitted after the deadline are subject to additional rush fees.
Furniture rentals
Highstyle Event Rental is the exclusive furniture rental provider for Hall of Flowers NYC.
Order deadline
Wed, October 14
Orders must be placed by EOD to ensure stock
Delivery
Mon, October 19
12:00 – 4:00 PM
Pick-up
Thu, October 22
5:00 – 10:00 PM
Maggie O’Shea
Contact Maggie to inquire about rental items and book your furniture delivery.
Due to parking & venue limitations, we cannot accept deliveries from furniture rental companies at show site. All rented furniture must be transported to show site with your other booth materials. Highstyle Event Rental is the only company authorized to deliver directly to show site.
Any rental items replacing current booth assets must be pre-approved by the Hall of Flowers onboarding team.
Exhibitor services
Pier 36 is a union facility
We must follow the strict guidelines set for all exhibitor-related services, including freight, electrical, and labor for booth installations.
Services managed by CSI Worldwide
CSI Worldwide, our third-party services contractor, coordinates and manages your exhibitor services. You’ll receive an email once your booth is activated in our system to begin your exhibitor services onboarding.
Shipping labels (provided by CSI) must be applied to each piece of freight. Do not ship any parcels to the venue.
Direct to show site
Mon, Oct 19 · 12–5 PM · delivered straight to the dock
Freight over these dimensions or above 3,000 lbs is charged an additional $500 per piece. All freight must be coordinated with CSI for onsite deliveries. No exceptions.
Each freight handling rate includes
Onsite receiving
Booth placement
Event storage
Transfer to CSI’s warehouse for outbound carrier shipping
Outbound freight
CSI is the exclusive outbound freight provider. All outbound freight is transferred to CSI’s warehouse for carrier pick-up. No outbound exhibitor freight carriers are permitted onsite.
Electrical
All electrical is managed by CSI Worldwide.
5 AMP
$375
10 AMP
$500
20 AMP
$650
Electrical requests must be submitted no later than Wednesday, September 30, which is 21 days before show day.
Some equipment falls outside the three standard service levels. Both cases below need to be reviewed and coordinated before you order.
LED video walls and high output displays
Large LED video walls and high output digital displays often exceed the capacity of a standard 20 amp service. If you plan to use an LED wall or other high draw equipment, contact CSI Worldwide before ordering electrical service so the appropriate power requirements can be reviewed and coordinated.
208V and non standard service
All three service levels are 120V single phase. Any equipment requiring 208V or other non standard power must be coordinated directly with CSI Worldwide before ordering.
Hall of Flowers New York 2026 takes place in a union-regulated venue. No outside contracted labor may be used in the venue to assist with booth installs or removals. This must be union labor.
UNION LABOR REQUIRED
Booth structure assembly and disassembly (hardwall, modular systems)
Installation of flooring, carpet, padding, and raised platforms
Hanging of signage, banners, or overhead elements
Electrical work: lighting, power drops, equipment connections
Use of power tools, ladders, or mechanical lifts
Freight handling: movement of crates, pallets, and large materials
Rigging and anchoring of suspended or structural components
EXHIBITOR-PERMITTED
Placement of décor items, props, and non-structural elements
Installation of graphics, fabric treatments, and branding materials
Setup of furniture rentals: tables, chairs, and lounge pieces
Arrangement of greenery, plants, and floral elements
Hand-carrying personal items and product samples (no tools or ladders)
Labor rates
IATSE CARPENTER
$160/hr
General builds
CSI CARPENTER
$243/hr
Complex builds
IATSE ELECTRICAL & VIDEO
$160/hr
Per hour
Which carpenter rate applies to your booth is determined by CSI and Hall of Flowers staff after booth renderings have been submitted.
Supervision mandatory
You must provide an on-site supervisor to direct union crews during install and dismantle, ensuring alignment with your brand vision and layout. Supervisors may not perform physical labor but can guide crews to spec.
All union labor must be ordered through CSI Worldwide. Advance ordering is recommended to avoid delays or on-site surcharges. Exhibitors are responsible for ensuring their contractors and vendors comply with union policies. Non-compliance may result in fines.
Booth set up
LOAD-IN
Tuesday, October 20
8:00 AM – 4:00 PM
Due to restricted vehicle access, limited labor capacity, venue constraints, and ongoing traffic regulations at Pier 36, these load-in protocols are strictly enforced.
No parking is permitted on-site at any time. Drivers must remain in the vehicle and exit immediately after unloading.
During load-in
Dollies & carts
Bring your own for loading & unloading. Hall of Flowers will have some available.
Empty storage
Storage for empty crates, pallets, cardboard boxes, totes & small containers.
Storage labels
Empty labels provided to identify your crates & pallets for storage.
All setups must be completed by 4:00 PM Tuesday. Absolutely no setup is allowed on Wednesday, the morning of Show Day 1.
Booth breakdown
MOVE-OUT
Thursday, October 22
5:00 PM – 8:00 PM
You may not begin breaking down your booth until the show closes at 5:00 PM on Thursday. Please plan your travel accordingly.
During move-out
Empty crates returned
Hall of Flowers returns empty crates & pallets to booths starting at 5:00 PM.
Remove everything
Everything must be completely removed from your booth, including cannabis waste.
Non-cannabis waste
Place all non-cannabis waste in the nearest trash receptacle.
Move-out must be complete by 8:00 PM. Nothing can be left at the venue after the show has ended.
Do not schedule a small parcel pick-up from the venue. All parcels must be dropped off at the nearest affiliate mailing center.
