EXHIBITOR FAQS

Your contract is activated once the deposit is received. You will not be listed on the website, show guide, or any other materials until then. You will not receive your booth assignment or be placed on the show map until full payment is received.

• 50% of the invoice is due at signing of the contract. (100% is due for Craft Stand upon signing.)
• The remaining balance is due 45 days before the show.
• Payment instructions can be found on your invoice. Please indicate your invoice number on all forms of payment.
• The only acceptable form of payment is ACH/wire transfer. We do not accept credit cards, checks, cash, or money orders.
• Please be sure to make all payments out to CLTV8, LLC.

No. We only accept ACH/wire transfers for booth payment. We do NOT accept credit cards, check, cash, or money orders. Please make all payments out to CLTV8, LLC.

Section 5 of the Contract — Cancellation. In the event that Exhibitor cancels or terminates this ESA Agreement, Exhibitor shall be charged a cancellation fee of fifty percent (50%) of the Exhibit Space Fee, provided that Exhibitor notifies Operator at least ninety (90) days prior to the commencement of HOF.

Should the cancellation occur at least forty-five (45) days prior to the commencement of HOF, Exhibitor shall be charged seventy-five percent (75%) of the Exhibit Space Fee. If the Exhibitor notifies the Operator less than thirty (30) days prior to the event, the Exhibitor shall be charged a cancellation fee of one hundred percent (100%) of the Exhibit Space Fee.

Yes. Complimentary Wi-Fi will be available throughout the venue for all exhibitors.

No. Electrical service is not included with booth packages in New York and must be ordered separately if required.

If your booth will require power, please contact our official Exhibitor Services Partner, CSI, to place your order. We recommend ordering electrical service in advance to ensure availability. Please refer to the Electrical Services section of the Exhibitor Manual or the CSI Info Sheet for service options, pricing, and ordering instructions.

No. Wall graphics are not included with Arena or Mini Arena Booths in New York.

If you choose to add wall graphics to your booth, they must be ordered through Hall of Flowers' exclusive graphics partner, 3 Birds. Ordering information and graphic specifications will be provided by the Hall of Flowers Onboarding Team as part of your deliverables package.

Please note that exhibitors are responsible for all costs associated with the production and installation of booth graphics.

For graphic specifications, artwork deadlines, and ordering instructions, please refer to your Deliverables Email and the Graphics section of the Exhibitor Manual.

No. Craft Stands and Boutique Booths may not exceed the maximum display height of 5'6". Arena Booths have a maximum height limit of 8'0".

Our Production Assistants (PAs) will be monitoring the show floor throughout the event to ensure all exhibitors remain in compliance with these height restrictions. Any displays exceeding the allowable height limits will be required to be modified to meet the event guidelines.

No. We strongly encourage all exhibitors to secure or remove any valuable items, including cannabis products, whenever their booth is left unattended.

Exhibitors are responsible for providing their own lockable storage containers for securing products and valuables. Please note that lockable storage is required for any exhibitor conducting in-booth sales.

While event security will be present throughout the venue, Hall of Flowers cannot be held responsible for lost, stolen, or unattended items.

No. In New York, all booth installation and dismantle work must be performed by union labor in accordance with venue and local union requirements.

Your team may designate one Project Manager to be present onsite to direct and oversee the installation; however, all physical booth construction must be completed by the assigned union crew.

If you have questions regarding the union labor requirements or need assistance coordinating installation, please contact our Exhibitor Services Partner, CSI. They will be happy to guide you through the process and ensure your installation is scheduled appropriately.

Please note: A designated Project Manager or booth representative must be present during installation to direct the union crew and answer any questions related to the build.

Booth assignments will be released on Friday, two weeks prior to the event and will be emailed directly to your team's designated point of contact.

Please ensure your primary contact information is up to date so your booth assignment and any related event communications are received promptly.

While exhibitors are not able to select their specific booth locations, we will make every effort to accommodate requests to be located near another exhibiting brand.

If you have a proximity request, please submit it to ops@hallofflowers.com as early as possible. Although we will do our best to honor these requests, booth placement is based on overall floor plan logistics and cannot be guaranteed.

The New York venue features carpeted exhibit hall flooring throughout the show floor. Additional flooring within your booth is optional and may be ordered through the official Exhibitor Services Partner if desired.

Please note that all booth flooring, if utilized, must comply with the event's Exhibitor Guidelines and venue regulations.

Deliverables are the required submissions needed to complete your exhibitor onboarding and participate in the event. Required deliverables vary based on your booth type.

At a minimum, all exhibitors must submit:

• Certificate of Insurance (COI)
• Exhibiting Brand Name (final approved spelling)
• Full Booth Payment

Depending on your booth type, you may also be required to submit:

• Booth Rendering
• Back Wall Graphic Artwork
• Valid Cannabis License
• Additional documentation as specified by Show Management

Please refer to the Booth Type Checklist in the Exhibitor Deliverables Email to determine which deliverables apply to your exhibit. All required items must be submitted by the published deadlines to ensure your booth is approved for participation.

Boutique & Boutique Plus Booths

Nothing may be attached, adhered, or fastened to the booth walls. We encourage exhibitors to utilize free-standing displays, shelving, and fixtures to showcase their products and branding.

Please refer to the Booth Display Rules section of the Exhibitor Manual for additional guidelines and approved display methods.

Arena Booths

Arena Booth walls are designed to accommodate standard exhibit installations; however, exhibitors must follow the following guidelines:

• White walls may not sustain any damage greater than that caused by a #8 drywall screw.
• The use of wall anchors, oversized screws, nails, cutting, drilling, or any other modifications to the walls is strictly prohibited.
• If you plan to mount anything other than low-tack vinyl graphics or decals, please contact ops@hallofflowers.com in advance for detailed wall-mounting instructions and approval.

Painting Booth Walls

Exhibitors wishing to paint their booth walls must obtain prior approval from Show Management.

• A $1,500 refundable wall painting deposit is required.
• Please email ops@hallofflowers.com to request approval and receive painting guidelines.
• Additional details can be found in the Arena Booth section of the Exhibitor Manual.

Booth Restoration

All materials, hardware, graphics, and fixtures installed by the exhibitor must be completely removed during move-out. Any holes created by approved mounting methods must be properly patched by the exhibitor before leaving the venue.

Any damage to booth walls beyond normal wear and tear—including excessive holes, adhesives, paint, cuts, or other modifications—will be repaired at the exhibitor's expense and billed accordingly.

Boutique & Boutique Plus Booths

Boutique and Boutique Plus Booths are designed as plug-and-play exhibits and come equipped with booth walls, shelving, a display counter, stools, and a booth identification sign. As such, custom booth fixtures and build-outs are generally discouraged.

However, Show Management will consider requests for custom booth enhancements, provided they comply with all booth guidelines and venue regulations.

If you would like your proposed customizations reviewed, please submit color images, dimensions, and a brief description of the items to ops@hallofflowers.com no later than 30 days prior to the event. All customizations are subject to Show Management approval.

Arena & Mini Arena Booths

Arena and Mini Arena Booths are designed to be fully customizable, giving exhibitors the flexibility to create a unique brand experience.

Exhibitors are responsible for coordinating all furniture, décor, fixtures, and custom build elements through approved vendors, provided the booth design complies with the Exhibitor Guidelines and venue regulations.

A booth rendering must be submitted to Show Management no later than 45 days prior to the event for review and approval. Booth construction may not proceed until approval has been received.

Event tickets are non-transferable and non-refundable.

Please verify the names of all staff members before redeeming your tickets, as name changes cannot be made once a ticket has been redeemed.

To avoid any issues with event access, we strongly recommend confirming your staffing roster prior to completing the ticket redemption process.

Each booth package includes a designated allotment of complimentary exhibitor passes. A limited number of additional two-day exhibitor passes are available for purchase at a discounted rate.

Additional passes are available while supplies last and are offered on a first-come, first-served basis.

Please refer to the Exhibitor Pass section of the Exhibitor Manual for the complimentary pass allotment associated with your booth type.

If you require additional exhibitor passes beyond your allotted quantity, please contact your Sales Representative to discuss availability and pricing.

Exhibitor ticket redemption codes will be sent to your company's designated point of contact who has been working with the Hall of Flowers Onboarding Team.

Ticket redemption codes are typically distributed during the week prior to the event and are only issued to exhibitors who have successfully completed all required deliverables.

Please note that you will not receive your ticket redemption code until all required submissions have been received, reviewed, and approved by Show Management. To avoid delays, we encourage you to submit all required deliverables by the published deadlines.

• Craft Stand — 2 Full Event Passes, 2 Day Two Passes
• Boutique — 5 Full Event Passes, 4 Day Two Passes
• Boutique Plus — 10 Full Event Passes, 8 Day Two Passes
• Mini Arena — 12 Full Event Passes, 8 Day Two Passes
• Arena — 20 Full Event Passes, 10 Day Two Passes

For a complete breakdown of exhibitor pass allotments, eligibility, redemption instructions, and additional pass options, please refer to the Exhibitor Passes section of the Exhibitor Manual.

Hall of Flowers has implemented a simplified B2B cannabis sampling program that allows qualified, licensed exhibitors to provide complimentary product samples directly to licensed retail buyers during the event, in accordance with applicable New York State regulations.

Participation in the sampling program is subject to eligibility requirements and compliance with all event and regulatory guidelines.

For complete details, including eligibility, licensing requirements, approved procedures, and compliance rules, please refer to the Cannabis Guidelines section of the Exhibitor Manual.

For a full list of retailers and exhibitors, visit our website here.

New York City offers a wide variety of hotel accommodations to fit every budget and preference. For the most convenient experience, we recommend booking a hotel near the event venue at Pier 36.

Hall of Flowers has partnered with the Fairfield Inn by Marriott to offer a preferred room block for exhibitors and attendees, subject to availability.

For hotel booking information and the Hall of Flowers preferred rate, please contact the Fairfield Inn by Marriott. We encourage you to reserve your accommodations early, as availability is limited and rates are offered on a first-come, first-served basis.

Hall of Flowers is an exclusive business-to-business (B2B) cannabis trade show designed exclusively for licensed industry professionals.

Attendees include licensed dispensary owners and decision-makers, retail license holders, cannabis brands, distributors, manufacturers, investors, industry professionals, and budtenders seeking to discover new products, build partnerships, and conduct business.

The event is not open to the general public, providing exhibitors with a highly curated environment to connect directly with qualified buyers and key decision-makers from across the cannabis industry.

Your team will receive a printed copy of the official show floor map during exhibitor load-in on event week.

Hall of Flowers does not sell, distribute, or provide exhibitor access to attendee contact information.

We encourage exhibitors to collect contact information directly from attendees during the event. Be sure to exchange business cards or utilize the official FieldDrive Lead Retrieval App to capture and manage leads in real time while networking on the show floor.

For more information on lead capture capabilities and how to use the app, please refer to the FieldDrive link.