4. Exhibitor Freight
For the delivery of booth materials and other items at Hall of Flowers, it is important to note that no vehicles will be able to park within the show footprint. Exhibitors will be provided with parking passes for the designated parking lot closest to the exhibit hall where your booth is located.
Hall of Flowers is offering Freight receiving for Arena Booths, Mini Arena Booths, & Outdoor Booths to aid Exhibitors in an efficient & pleasant set-up experience. Advance shipping is highly recommended.
Freight deliveries of booth materials will be accepted on the show site on Sunday, 3/16 and Monday, 3/17. All freight shipments must be palletized, and labeled with the exhibitor's name and booth number (please use the inbound shipping label provided below).
All freight shipments must be scheduled with show management by Wednesday, March 6th. This is crucial to ensure that deliveries are properly coordinated and to avoid confusion or delay in the delivery process.
Due to the absence of a loading dock on site, please ensure your shipping provider equips the delivery with a lift gate, pallet jack, or alternative method for rear truck access, enabling forklift assistance.
Please follow the guidelines below to make certain that your booth materials are delivered and received in a timely organized manner.
Advance Freight - Sunday, March 16th 9AM-4PM
Advance Freight will be accepted at the venue on Sun. March 16th, 9AM - 4PM PST.
For Advance Freight, Material handling services are included for up to (4) four standard crates/pallets per Outdoor Activation, and up to (2) two standard crates/pallets per Outdoor Installation, if materials are received on 3/10.
A standard crate/pallet shall not exceed 4’L x 4’W x 8’H, & 2,000lbs.
Additional crates/pallets and oversized crates/pallets will be charged for Material handling. Rate structure is based on freight dimensions per pallet/crate.
4’ L X 4’ W X 8’ H = $400
4’ L X 6’ W X 8’ H = $500
8’ L X 4’ W X 8’ H = $700
All shipments must be palletized. Loose shipments are subject to a minimum $500 handling fee.
All shipments MUST have Inbound Freight Shipping Labels attached to every crate/pallet (see Freight Shipping Labels below).
We will make every effort to ensure your Advance shipped items are delivered to your booth area prior to your arrival on Monday, March 17th.
Unless our staff is notified otherwise, we’ll plan to have any empties removed from your booth area by 4PM on Monday, March 17th.
It is your responsibility to communicate all relevant information to your shipping/freight company of choice. It is your responsibility to ensure that they have the correct delivery dates/times, delivery address, delivery map, etc.
Shipping Address:
Hall of Flowers
c/o Ventura County Fairgrounds
10 W. Harbor Blvd
Ventura, CA 93001
Standard Freight Receiving - Monday, march 17th 9am-4pm
Freight receiving during load-in will be accepted between 9AM-4PM.
No freight will be accepted after Mon. March 17th after 4PM PST.
Material handling services are included for up to (2) two standard crates/pallets per arena booth, and up to (1) one standard crate/pallet per mini arena booth, for materials received on 3/17.
A standard crate/pallet shall not exceed 4’L x 4’W x 8’H, & 2,000lbs.
Additional crates/pallets and oversized crates/pallets will be charged for material handling. Rate structure is based on freight dimensions per pallet/crate.
4’ L X 4’ W X 8’ H = $400
4’ L X 6’ W X 8’ H = $500
8’ L X 4’ W X 8’ H = $700
All shipments must be palletized. Loose shipments are subject to a minimum $500 handling fee.
All shipments MUST have Inbound Freight Shipping Labels attached to every crate/pallet (see Freight Shipping Labels below).
It is your responsibility to communicate all relevant information to your shipping/freight company of choice. It is your responsibility to ensure that they have the correct delivery dates/times, delivery address, delivery map, etc.
Shipping Address:
Hall of Flowers
c/o Ventura County Fairgrounds
10 W. Harbor Blvd
Ventura, CA 93001
Inbound Freight Shipping Label
PLEASE NOTE: You MUST print, complete, and ATTACH at least two physical copies of the Freight Shipping Label below to the outside of every item you are shipping to the venue. These labels must be clearly visible and are essential as they will allow us to know what booth to place your products in and which company they belong to.
*Failure to properly label your items, may result in delays in your booth material being delivered to the proper booth space in time for load-in.
OUTBOUND FREIGHT PICK UP - FRIDAY, MArch 21st 9AM - 4PM
Return freight pick up should be scheduled between Friday, March 21st 9AM - 4PM PST. It is your responsibility to make arrangements with your chosen freight company to arrive within this timeframe.
All outbound freight shipments must be palletized. Loose shipments are subject to a minimum $500 handling fee. Exhibitors are responsible for supplying
Exhibitors are responsible for providing all materials needed to repalletize and crate your booth materials for shipment.
Once breakdown is complete, all outbound crates and pallets should be left in your Exhibitor Booth. We will pick up & store your freight in the Warehouse until your scheduled freight pick-up time on Friday, March 21st.
Breakdown on Thursday, March 20th is going to be very busy with all of our Exhibitors loading out during a short period of time. We will NOT be able to allow vehicles into the show site until it is safe to do so. Please plan accordingly.
All outbound freight MUST BE LABELED (please see LOAD OUT Shipping Label below. These LOAD OUT Shipping Labels will be available upon request, please ask your EXHIBITOR PA’s if you need printouts).
OUTBOUND FREIGHT SHIPPING LABEL
PLEASE NOTE: You MUST print, complete, and ATTACH at least two physical copies of the Freight Shipping Label below to the outside of every item that is being picked up from the venue. These labels must be clearly visible.
*Failure to properly label your items, may result in delays in your booth material getting to proper freight carrier in time for your scheduled pick-up.
