Cannabis GUIDELINEs

Welcome to Hall of Flowers' first show in New York! The following guidelines are set forth to instruct & aid exhibitors in understanding the process of sampling, displaying, transporting & consuming cannabis goods at the show. These guidelines do not serve as legal advice, and each exhibitor is responsible for ensuring compliance with all applicable federal, state, and municipal laws and regulations.

SAMPLING CANNABIS PRODUCTS

Who Can Provide Samples: Cannabis samples may only be provided by the following license types authorized under New York’s Cannabis Laws: nursery licensees, cultivator licensees, processor licensees, microbusiness licensees, cooperative licensees, distributor licensees, ROD licensees and ROND licensees. 

Who Can Receive Samples: Cannabis samples may only be provided to licensees authorized to sell adult-use cannabis at retail. Hall of Flowers will provide licensed Retail Buyers with a designated 'Retail' wristband to facilitate exhibitors in identifying licensed retailers. While Hall of Flowers conducts a thorough vetting process for retail ticket issuance, it is the exhibitor's sole responsibility to ensure they are providing samples to authorized persons in full compliance with New York’s Cannabis Laws.

Sampling Regulations: Licensees must strictly adhere to the following Sampling regulations contained in section 124.1(g) of New York’s Cannabis Regulations as well as all other applicable laws and regulations: 

§ 124.1 Undue Influence and Incentives

(g) A nursery, cultivator, processor, microbusiness, cooperative, distributor, ROD, or ROND may provide free samples of cannabis products to negotiate a sale to a retail dispensary or on-site consumption licensee premises that does not currently carry the cannabis product being sampled. Such licensees shall abide by any sample limits set by the Office and shall record the amount, transfer, and receipt of each cannabis product sample in the licensee’s inventory tracking system in accordance with pursuant to the requirements set forth in section 125.8 of this Title. The sample shall be clearly labeled as a "retailer sample" and recorded and tracked on a transport manifest. The receiving licensee shall receive the “retailer sample” in the inventory tracking system prior to sampling the cannabis product. All other packaging and labeling requirements in this Title shall apply. The retailer sample may be useable by the retailer and employees of a retailer but shall not be sold or given away to cannabis consumers.

 

EXHIBITION OF CANNABIS

The exhibition of cannabis products for display in your booth should be for educational purposes only and limited in quantity. Cannabis products for display should be safely secured at all times and generally remain in their packaging such that attendees cannot touch the actual product. The quantity of cannabis products for display in your booth should fall within the legal possession limits. 

Display Product Guidelines:

  • Display products can be opened for show and smell, but must remain in containers that customers cannot access without exhibitor assistance

  • Staff must supervise customers during inspection

  • Display product cannot be sold or given as samples

  • Never leave display products unattended

  • Store in secure, locked container overnight

New York Daily Carry Limits: Display products brought by booth staff must adhere to OCM daily carry limits:

  • Cannabis Flower: Up to 3 ounces

  • Concentrated Cannabis: Up to 24 grams (including edibles, oils, and other forms of concentrates)

  • Immature plants: Up to 3 plants

 

SALE OF CANNABIS PRODUCT

The sale of cannabis products and cannabis product samples is prohibited. As the exhibition venue is not licensed for such operations, the sale of cannabis products at the show is not permitted.

 

CONSUMPTION OF CANNABIS PRODUCT

Consumption of cannabis products, including but not limited to smoking or vaping within the interior spaces is prohibited.

 

Transportation of Cannabis Products to the Show

Exhibitors are advised to bring cannabis product samples and cannabis products for display into the venue in quantities that fall within the legal possession limits. For example, a single employee of an exhibitor may legally carry up to 3 ounces of dried cannabis flower, up to 24 grams of concentrate cannabis (including edibles, oils, and other forms of concentrates), and up to 3 immature plants or the statutory equivalent, into the venue.

It is important to note that during transportation, cannabis product samples and cannabis products for display must remain unopened, in its original packaging and must comply with all applicable New York Cannabis Laws and Regulations. 

 

Security of Cannabis Products

Hall of Flowers will provide perimeter security guard services during the show’s operating hours and when the exhibit hall is closed. To ensure the safety of your cannabis product samples and cannabis product for display, never leave them unattended in your booth. Store samples & cannabis products for display in locked containers or take them with you at the end of each day.

Hall of Flowers, including its guard service and facility security, is not liable for any damage, theft, or loss sustained by exhibitors, exhibits, or their representatives. It is the exhibitor's responsibility to safeguard their products and belongings. Please be aware that exhibitors will not be allowed access to the exhibit area after show hours.

 

Contact Information

If you have any further questions or require additional information, please contact us at:

Cannabis Questions: dispensary@hallofflowers.com

We appreciate your cooperation in ensuring a safe and compliant event for all participants.