Arena Booth Guidelines
ARENA - 18’ x 20’
MINI ARENA - 10’ x 20’
Includes the following:
Exhibition Space of 18’ D x 20” W x 8’ H
Interlocking back white hardwalls
Fully customizable space for you to create your own unique branding experience.
Includes the following:
Exhibition Space of 10’ D x 20’ W x 8’ H
Interlocking back white hardwalls
Fully customizable space for you to create your own unique branding experience.
Booth Rendering SUBMISSION
A sketch or rendering of your booth design is required to be submitted to ops@hallofflowers.com at least 45 days before show day. You will not be permitted to exhibit if a final, exact rendering isn’t received.
Booth designs should include:
Overall dimensions
Detailed description of all materials
Images or Renderings (Optional)
White Walls - using HoF or bringing your own walls
Take a look at our online gallery to see some great examples of past season buildouts
Exhibiting Brand(s) Submission
Please confirm the names of the brand(s) you will be showcasing in your booth by completing the form sent to your team’s Point of Contact. This form can be found in the weekly deliverables email sent starting 45 days before show day! Your submission will play a crucial role in highlighting your exhibiting brand(s) across various show-related marketing materials, including the Hall of Flowers website, the Week in Flowers newsletter, show guides, and other promotional content.
If you have not submitted your Exhibiting Brand(s), we kindly ask you to update our records following the submission guidelines provided below
Arena Booths may list up to eight (8) exhibiting brand names.
Mini Arena Booths may list up to four (4) exhibiting brand names.
Booth Display Rules
Fire Department Regulations
Please see Fire Regulations below to ensure all custom fixtures abide by Fire Department Regulations.
Electricity
If you require power, please email onboarding@hallofflowers.com
Low Tack Vinyl
We allow low tack vinyl/stickers to be applied to the Arena booth walls. Any other means of wall-hanging will have to be pre-approved. All material MUST be taken down by Exhibiting staff during breakdown. Any remaining damages will accrue appropriate charges upon inspection.
We recommend using blue painter’s tape in between velcro or double-sided tape and the wall to prevent damage to the wall.
Painting Walls
Arena Booth walls can be painted for a $1,500 charge, as this is the accrued cost that we are charged from the producers. Send an email to ops@hallofflowers.com at least 2 weeks before show day to confirm this activation.
Flooring
Exhibit halls are equipped with commercial-grade rubber flooring or polished concrete. No additional flooring is needed. Any additional floor covering (carpet, astroturf, decals, laminate, wood, etc.) must not exceed your booth footprint.
Note: The thickness of any added flooring should be deducted from the overall booth height dimensions of 96” (e.g. If the floor is 1” thick, then the height restriction should be 95”.)
Exhibitors are responsible for removing & disposing of all additional flooring material. Nothing may be left in the booth after load out. Cleaning fees will be assessed if any decals, carpet tape, duct tape, etc. are left in booth after load-out.
Booth Footprint
In order to keep sight lines within the show clear, no decor or display items shall extend beyond your booth footprint.
Mini Arena standard footprint:
9’ 1 5/8” D x 19’ 6 1/4” W x 8’ H
Arena standard footprint:
18’ 3/4” D x 19’ 6 1/4” W x 8’H
Any oversize booth displays will need prior approval from HOF.
Wall Hanging
White Walls shall not sustain any damage greater than a #8 drywall screw. Use of larger screws, wall anchors, or cutting walls is strictly prohibited. If you're seeking to hang anything that is not low-tack vinyl/sticker material, please contact experience@hallofflowers.com for detailed wall mounting instructions.
Please note that anything you hang must be fully removed (and patched where necessary) by yourself at the time of booth breakdown. Any damage caused to the white walls will be billed accordingly.
Sound
Music, amplified sound or audio of any kind is not allowed. If you have a video playing the sound must be turned off. You can use headphones if you want attendees to hear audio from promo videos, etc.
Food or Beverages
Absolutely no food or beverages, including non-medicated cannabis samples, may be distributed or sold at the show without a temporary food facility (TFF) permit issued by the local County Health Department. All TFF applications need to be submitted 30 days before the event. Please contact chris@hallofflowers.com for more information.
LED Screens & Video Walls
No LED Screens or Video Walls are permitted.
Internet
Hall of Flowers provides WiFi free of charge to all Exhibitors onsite. Details available upon arrival.
Fire Regulations
Inherently Fire Retardant or Flame Retardant Treatment
All decorations, drapes, signs, banners, plastic displays, hay, straw, moss, split bamboo and other similar materials must be flame retardant to the satisfaction of the fire department and the state fire marshal.
Table coverings must be flame retardant treated unless they lay flat, with an overhang no greater than 6”.
Oilcloth, tar paper, sisal paper, nylon, orlon and certain other plastic materials cannot be made flame retardant and their use is prohibited.
A certificate of flame resistance shall be available for review by the fire marshal or on file with the fire marshal for all decorative materials. This is the responsibility of the exhibitor to have their fire paperwork available & in order.
Upholstered Furniture
Any paper or fabric used in displays or exhibits shall be inherently fire retardant or be treated with an approved fire-retardant solution by a New York State licensed applicator. Documentation in the form of a Certificate of Fire Retardancy shall be maintained on-site and be available during any inspection. All such treated material shall be maintained fire retardant throughout its intended use.
Upholstered furniture shall conform to TB 116 and TB 117 and shall have a label permanently attached to the article, in plain view. The minimum size of the label shall be 2 x 3 inches and the minimum size of the type shall be one-eighth of an inch in height. All type shall be in capital letters.
Tents, Canopies & Overhead Membrane Structures are strictly prohibited indoors.
Combustibles
Literature on display shall be kept limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner.
No cardboard boxes or any other combustible materials may be stored on top of or near any electrical wiring in the spaces behind the back-wall drapery (booth) or behind any display.
Obstructions
Aisles designated on approved show floor plans shall be kept clean, clear, and free of obstructions. Booth constructions shall be substantial and fixed in position in specified areas for the duration of the show. Chairs, easels, signs and demonstration areas shall not be placed beyond booth areas into aisles.
